Resume Example of Executive Assistant

PROFESSIONAL SUMMARY

Quality-focused executive assistant committed to approaching administrative tasks with tenacity and attention to detail.

SKILLS

Strong organizational and planning skills

Honest and dependable, with a high level of integrity

Highly motivated, with a positive attitude, goal-oriented, eager to learn and welcome challenges

Ability to work on own initiatives, multitasking abilities, resourceful

Creative, business-minded and result-orientated

Strong communication skills, have a natural social competency

Enthusiastic team player who values work relationships, has the ability to handle difficult situations and find solutions with diplomacy

Ability to strategically identify and maintain important business relationships and network

EMPLOYMENT HISTORY

Executive Assistant to Head of Group Mergers & Acquisitions

Zurich Insurance Company Ltd - Zurich 10/2011-Current

Acting as a right hand and office manager to Group Head and ensuring that his office is running smoothly

Managing Manager's email account and directing to responsible Executives in the team

Monitoring Board, Executive Committee Members and meeting with Investment Bankers

Being available on call after hours if necessary

Screening phone calls, enquiries, requests and handling them when appropriate

Time and travel management

Event and Workshop coordination

Greeting and liaising with Group level, senior internal and external professionals

Tracking deadlines, delivery and ensuring Manager is prepared for meetings, responsible for Budget, expense, invoicing and accrual process

Executive Assistant Zurich Insurance Company Ltd - Zurich 11/2009 - 09/2011

Acting as a right hand and office Manger to Head of ASP Sourcing and Head of Contracts & Commercial

Time and Travel management

Event and workshop coordination

Determining infrastructure requirements

Organizing and planning for Quarterly Executive Committee Meetings with Suppliers and Executive Committee

Preparation and maintenance of log and issues for Core Team Meeting EwP, presentation preparation for Monthly Status Report for EwP

Ad-hoc duty

Project Assistant Zurich Insurance Company Ltd - Zurich 01/2009 - 11/2009

Responsible for organizing global project meetings and external suppliers workshops

Organization and coordination of global project meetings

Updating the Executive Project Leader and management of project team room's (electronic file)

Coordination of external supplier correspondence

Assisting with maintenance of risk and issue logs

Progress reporting including minutes of the meetings and milestones

Control Request for Proposal (RFP) documentation for quality correctness

Budget and invoice tracking

Executive Assistant Marketing Baxter Healthcare - Wallisellen, ZH, Switzerland 07/2008 - 08/2008

Providing administrative support to Vice President of Marketing Medical Delivery and Marketing Manager EMEA

Organize Executive Presentations, organization and communication around meetings, workshops, training, events internally and for clients

Creating/preparing correspondence and preparations of executive presentations

Organization and communication around meetings, workshops, trainings, events internally and for clients

Maintaining department budget for purchases and accruals

Time and travel management

Global interaction and exposure to senior management of organization

Assistant Hedge Fund Administrator 11/2007 - 01/2008

Crossbow Advisors AG - Baar, ZG

Fund Administration for Fund of Funds

Maintaining and updating NAV

Investments Exposure list, Intra Month reporting

Updating and creating Fact Sheets, assist in creating client reports and prepare for client meetings

Finance Assistant/Project Manager (Legal) 02/2007 - 10/2007 Scor Holding (Switzerland) Ltd. (Pre -Merger, Converium) - Zurich Working close together with the Head of Compliance and General Counsel on integration process

Managing projects including organizing data, structuring, migration and maintain electronic data room for Scor/Converium Group and integration processes

Instructing employees on procedures, maintain company corporate documents, working with CFO and Legal Liaising with senior managers, executive board members and handling confidential matters

Implementing and monitoring security set up, organizing Web-ex meetings

Creating surveys for Legal Services to help improve client satisfaction

Maintaining budget for the project, accounting and presentation preparation

Office Manager/Executive Assistant to the Board Chairman 07/2006 - 09/2006

AIG Private Bank Ltd Zurich

Time and travel management, project management and presentation preparation

Reviewing contracts and proposals

Liaising with senior managers and executive board members, prepare and organize board minutes maintain

company corporate documents

Handling confidential matters, event and workshop coordination, define infrastructure requirements

Preparing reports/statistics, working closely with CFO on budget matters

Working closely with HR regarding staff matters

Executive Assistant to Head of Equities and Portfolio Management

UBS Global Asset Management Ltd. Zurich 08/2004 - 06/2006

Assisting with preparing quarterly report presentations, assisting with research analysis, researching benchmark figures

Handling business relations, project management, time and travel management

Managing budget for cost centers, troubleshooting, coordinating and assisting Senior Managers with expense reports, working closely HR regarding staff matters

Handling confidential matters, event and workshop coordination, define infrastructure requirements

Training - UBS Internal Course, Introduction to Investment Management, London, England 2005

Training-Microwin, PowerPoint intensive course-2005

Administrative Assistant (Temporary-Adecco) Citigroup, Corporate Banking Zurich 01/2004- 08/2004 Assisting Managing Directors with time and travel management

Preparing presentations, statistics and various administrative duties

Deputized for Personal Assistant to CEO of Citigroup, Switzerland

As temporary employee was trusted to organize important event which involved the CEO of Citigroup and CEO of Swiss National Bank and a host of different other invitees for an event at the Swiss/American Chamber of Commerce Trust Administrator / Junior Trust Officer Clariden Trust Management Limited - Zurich 03/2002 - 07/2002

Responsible for 80 key client mandates, formation and liquidation of bank and trust accounts trusts & companies and yacht registrationPreparing loan agreements, due diligence, give instructions for investments, preparation for client meetings, prepare company resolutions, executing payment orders, review financial statements

Trust Assistant to Senior Trust Officer

Rothschild Bank AG - Zurich, ZH, Switzerland 02/2000 - 02/2002

Assisting Senior Trust officer with 140 client mandates, formation and liquidation of trust accounts, due diligence, client contact and preparation for client meetings consult with International lawyers on various legal issues

Preparing various company documents, invoicing clients, review financial statements, executing payments directly through banking system, monitoring security deposits, prepare stock transfers, cash management

Training-Society of Trust and Estate Practitioners, Introduction to Trusts III 2002 x Training-Digicomp, Microsoft, Word and Excel courses 2000

Administration Clerk

IRI Corporate & Maritime Services (Switzerland) AG - Zurich, ZH, Switzerland 07/1995-01/2000

Preparing newly incorporated company documentation, advising clients on company formation processes

Contacting with International Lawyers and Professionals

Preparing statistic reports, meeting clients, documentation filing with Registry filing amendments

Actively marketed fiduciary services, incorporating and liquidating companies, preparing documentation

for authentication and legalization

Acting as registered agent for Marshall Islands Registry

Data-Typist and Supervisor

DHL Worldwide Express - Urdorf 04/1993 - 10/2004

Leading team of 5-7 Data Typists, entering pre-advices in system, controlling all data, integrating and training new employees

EDUCATION

Bachelor of Arts: BBA programs City University of Seattle - Bellevue, WA 1993

Course taken in Zurich

Associate of Arts: Diploma in Business Administration/secretarial/computer Barclay College - Los Angeles, California 1989

High School Diploma: Fairfax High School - Los Angeles, CA 1984

LANGUAGES

English Mother tongue

German-Spoken-Fluent / Written Very good

NATIONALITY

American/Swiss

ACCOMPLISHMENTS

Was awarded Service Superstar in the first place of employment for the ability to go above and beyond the call of duty

Marketed a new jurisdiction to clients and encouraged them to re-domicile their companies from one jurisdiction to another which resulted in the company's success

HOBBIES

I have an adult son, enjoy fitness, travel, snowshoeing, community service, appreciate ancient history of Roman & Greek artifacts

REFERENCES

George Quinn,

Group Chief Financial Officer,

Zurich Insurance Company Ltd.

Telephone: +41 44 625 44 50

Giles Harrison,

Head of Group Mergers & Acquisition

Zurich Insurance Company Ltd.

Telephone: +41 78 643 67 38